Buddy Punching & Ghost Hours Cost Calculator.
Unverified mobile attendance can create payroll leakage through colleague clock-ins, off-site punches, and rounding drift. Estimate your organization's annual payroll leakage and use it to evaluate the attendance controls appropriate to your workflow.
Workforce & Shift Parameters
Adjust the sliders below to reflect your active hourly workforce and shift structure.
Includes buddy punching, clocking in from parking lots, or rounding padding.
$325,000
$6,250 lost each week in unverified time
$325,000
Evaluate configured geofence and face-verification controls
Estimated Leakage Composition:
Use your own time and payroll data to validate the estimate.
The Hidden Anatomy of Time Theft
Time theft in hourly operations rarely takes the form of blatant fraud; it accumulates in 10-to-15 minute increments: workers clocking in from their car before reaching the post, covering for a delayed peer on a morning shift, or rounding up exit timestamps. Across 250 workers, a 15-minute daily drift represents over $160,000 in unworked wages.
Configurable Attendance Controls
Hirebase can combine an admin-defined geofence, live AI face verification with anti-spoofing scoring, client-configured safety workflows, roster alignment, and server timestamps. Each deployment determines which controls apply and how exceptions are handled.
Immediate Bottom-Line ROI
Because Hirebase licenses on a flat or tiered enterprise model without charging per employee per month (PEPM), your recovered payroll flows directly into operating margins rather than getting eaten up by software seat charges as your team expands.
Frequently Asked Questions
Understanding payroll leakage and recovery
How is annual payroll leakage calculated in this tool?↓
The calculator computes total unverified time per shift (the combination of buddy punching, clocking in from outside the job site, and shift rounding errors), multiplies it by the worker's average hourly rate and weekly shift volume, and scales it across your total headcount over 52 operational weeks.
How common is buddy punching in shift-based operations?↓
According to studies by the American Payroll Association (APA), buddy punching affects over 75% of businesses employing hourly staff, with unverified punch creep siphoning an average of 2.2% to 5% of total gross payroll every pay cycle.
How does Hirebase recover up to 95% of this lost payroll?↓
Hirebase can combine an admin-defined geofence, AI facial liveness checks, roster matching, and client-configured safety workflows. The controls and the handling of exceptions are configured for each deployment to help reduce buddy punching and off-site clock-ins.
Can employee biometric data be used legally under BIPA and GDPR?↓
Yes, when deployed correctly. Hirebase deploys inside your dedicated client tenant (BYOC), meaning biometric facial vectors never enter shared multi-tenant SaaS databases. This ensures complete custody and adherence to Illinois BIPA, Texas CUBI, and European GDPR data protection standards.
Stop bleeding hours on every shift.
Recover unworked payroll starting day one.
Request a personalized operations review to model your specific roster and shift recovery.