Hirebase

From application to verified exit, one system of record.

Consolidate your hourly workforce operations on one unified platform. From candidate onboarding and geofenced scheduling to automated shift approvals and ERP integrations, manage every lifecycle stage on a single system of record.

Explore Subsystems ↓

8 Modules

Unified Subsystems

1 Record

Single Source of Truth

99.9%

Uptime SLA

Built for specific operations. Powered by one record.

Click any subsystem to explore its deep operational capabilities, verification logic, and configuration options.

Verification & Security

Verification & Enforcement

Geofenced attendance, live face verification and mandatory safety checks enforced at the moment of the punch.

Geofenced AttendanceLive Face MatchPunch Enforcement
Workforce Activation

Onboarding & Training

Bilingual self-registration, compliance documents and a scored training course that gates activation.

Bilingual Self-RegDoc ComplianceCourse Activation Gate
Operations & Dispatch

Scheduling & Field Execution

A drag-and-drop Master Project View, an eight-status shift vocabulary and explicit schedule publishing.

Master Project View8-Status VocabularyExplicit Publishing
Payroll & Finance

Time, Approvals & Payroll

Wages calculated at the employee level, three chained approval queues and payroll handed off to ADP, QuickBooks or other systems.

Employee-Level Wages3 Chained QueuesADP & QuickBooks Sync
Safety & Risk

Safety & Incident Management

OSHA and workers'-comp-grade incident records, named safety-meeting acknowledgements and a verified call and message log.

OSHA Grade RecordsSafety Meeting Sign-offVerified Audit Log
Business Intelligence

Reports & Analytics

Twelve report types anchored by an Enhanced Punch report that reconciles distance, travel time and traffic time.

12 Report EnginesEnhanced Punch RecTraffic & Distance Math
Enterprise Infrastructure

Integrations & Infrastructure

Payroll and ERP connections, running on client-owned hosting with enterprise SLA guarantees.

ERP & Payroll APIClient-Owned Hosting99.9% Uptime SLA
Revenue Operations

Sales & Client Growth

The CRM and lead-pipeline side of the platform, sharing the exact same records as field operations.

Field CRM PipelineUnified Lead RecordsShared Ops Data

Where this fits across the worker journey

Every subsystem handles a dedicated phase of the employee lifecycle—ensuring zero compliance gaps from day one to final payout.

01

Onboarding

Onboarding & Training
02

Activation

Verification & Enforcement
03

Field Execution

Scheduling & Field Ops
04

Monitoring

Safety & Incidents
05

Completion

Time & Approvals
06

Exit / Handoff

Payroll & ERP Sync

Fragmented Software Silos vs. Single-Record Architecture

Traditional Fragmented Stack

Multiple point solutions stitched together with CSV export files

  • ✕Data Handoff Latency: Hours lost re-entering punch data into payroll.
  • ✕Compliance Exposure: Unsynced training records lead to uncertified shift workers.
  • ✕Reconciliation Overhead: Manual dispute checks between supervisor logs and timesheets.

Hirebase Single System of Record

1 Unified Database • 8 Integrated Subsystems

  • ✓Instant Real-time Sync: Attendance, safety sign-offs, and punches populate payroll automatically.
  • ✓Enforced Compliance Gates: Uncertified workers are automatically blocked from shift check-in.
  • ✓100% Audit-Grade Verification: Distance, traffic, face match, and geofence reconciled at punch time.

One record. Application to exit.
Nothing rekeyed.

We will map Hirebase to your compliance framework,
your ERP and your region.

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