Workers and contractors spread across dozens of sites, proof of coverage in none of them.
A facility management company runs on distributed coverage: the same crew rarely works the same site twice, and every contractor on every property needs to be accounted for, not just scheduled.
“Which sites are covered right now, and which contractors are actually compliant?”
That is the question an operations manager gets asked, and answering it by calling around to site supervisors does not scale past a handful of properties. Coverage gaps and expired contractor documentation both stay invisible until an incident or an audit forces the question.
The work is inherently distributed. A single property manager oversees crews that rotate across many sites in the same week, and the mix of direct employees and subcontracted labor changes from property to property. The record of who is where, and who is cleared to be there, has to be centralized even when the crews are not.
The Master Project View replaces a spreadsheet per site with one board for all of them.
Instead of a property manager keeping a separate roster for each building, the schedule opens into a single full-screen board for a given day, grouped by project manager. Each job card on the board carries its own job code, location, start time and field manager, with assigned workers shown as chips directly on the card. Any worker not yet placed on a job sits in a searchable “Available Employees” panel on the side, so an operations manager can see, in one screen, exactly which properties have coverage and which still have an open slot.
Assigning coverage is a drag: pull a worker from the available panel onto a job card and the assignment is made. There is no separate data-entry step and no second system to reconcile against the schedule a supervisor is actually looking at.
Eight statuses, read the same way everywhere.
Every shift on the board carries one of eight statuses: Draft, Unscheduled, Not Punch In, Punch In, Punch Out, No Show, Missed Punch, Conflict. That is the same vocabulary whether the shift is at a downtown office tower or a suburban retail pad, so an operations manager scanning multiple properties in one sitting is reading one consistent signal, not translating between site-specific conventions.
A No Show, Missed Punch or Conflict requires a written note before it clears, so a coverage gap at one property shows up with the reason attached, not just a flag.
Nothing reaches a site until it is published.
A schedule stays in Draft while a dispatcher is still moving coverage between properties. Workers only see it once someone takes the explicit Publish step, which shows exactly who will be notified and who is still unassigned before it goes out. That distinction matters more, not less, once dozens of sites are being staffed off the same board: nobody shows up to a property based on a draft that was still being rearranged an hour earlier.
Publishing surfaces a “Not Assigned” list alongside the notified employees, so an open site is visible before the day starts, not discovered after.
A document repository per worker, not a filing cabinet per property.
Every worker, whether a direct employee or a contractor placed on a property, has a real document repository attached to their profile: each required document gets its own upload and a stored, timestamped record of who added it. That record travels with the worker across every site they are assigned to, so “is this contractor compliant” is a lookup on their profile, not a call to whichever property they worked last.
The same per-item, initialed policy-acknowledgement checklist and compliance documents used in onboarding, Workers' Comp and related policy acknowledgements included, stay attached to the worker's record for as long as they are active.
One incident record, five categories of detail.
An incident on a property is not captured as a single free-text note. It is organized into the categories a workers'-compensation claim or an OSHA inquiry will actually ask for, so a facility manager is not reconstructing the details from memory weeks later.
Employee Details
Name, sex, date of birth, job title, hire date, time on the job site and in occupation, home address and phone.
Incident Details
Job, weather, supervisor, date and time, work area, and who investigated the incident.
Medical & Investigation
Where the worker was treated, who took the report, and whether a drug test was performed.
Workers' Compensation
DWC first-report-of-injury form status and dates.
Injury Information
Body part affected, nature of the injury, and a free-text summary.
Up to five photos attach directly to the incident record, condition of a stairwell or a piece of equipment included, so the evidence lives with the record instead of a phone camera roll.
shift statuses every site reads the same way
structured categories per incident record
photos an incident record can carry
Coverage and compliance,
visible at every site.
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